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HomeMy WebLinkAboutOpen Session Packet 02 18 2014Phone (508) 532 -5425 Fax (508) 532 -5445 TOWN OF FRAMINGHAM OFFICE OF THE CHIEF FINANCIAL OFFICER Memorial Building, Room 123 150 Concord Street Framingham, MA 01702 Memorandum To: Board of Selectmen From: Robert Halpin, Town Manager Mary Ellen Kelley, CFO Date: February 14, 2014 Re: FY15 Budget Workshop Mary Ellen Kelley Chief Financial Officer Jennifer A. Pratt Asst. Chief Financial Officer Chief Procurement Officer Richard G. Howarth, Jr. Town Accountant Stephen W. Price Treasurer /Collector William G. Naser Chief Assessor The attached comprehensive budget grid is our tool for the Budget Workshop that will take during Tuesday's meeting. The grid is an expansion of the previous spreadsheet you received for the budget requests. Six columns have been added to itemize the current recommendations and the current deferrals. As part of last week's presentation we described a potential three year budget plan. The preliminary budget recommendations in this attachment follow that plan. One goal, aside from the programmatic and policy goals of this budget, is to invest $1 million in municipal services and $1.2 million for School rebuilding; on a base of level service budgets. We are very close to that goal. You can see from the totals at the bottom we are within $11,000 of the municipal department target and right on the School target. There are some final discussions with Departments that are ongoing. Note that the investment in the School district is part of a two year plan totaling $2.3 million. Savings in health insurance are targeted at reducing the levy increase from 2.5% to 1.25% and the strategic investment in Schools and Municipal services. The revenue assumptions for the tax levy are a 1.25% increase in FY15, FY16, and FY17. New growth is assumed at an annual increase of 8% in FY15, 9% in FY16 and 8% in FY17. FY15 Local aid is assumed at a 7% increase for Ch. 70 Aid and 1.5% increase for Unrestricted General Government Aid. The Governor's current recommendation is about $505,000 less than this, total, but the Legislature has made a very public commitment to increase that. Local receipts assumes good growth in meals tax and building permits. Free cash is focused not on general use but for the Stabilization Fund, OPEB Trust, Capital Stabilization and a portion into a tax burden reserve of reduce the risk of a swing in tax burden to residential taxpayers. If you have any questions or need additional data, please don't hesitate to email prior to the meeting so we can assemble it for Tuesday. Dedicated to Excellence in Public Service PY14 Operating Budget Recommendation Incremental Increme Amou Increase from FY13 FY13 FTE Added Department Level Service FY14 Budget Revised Budget Funded/Unfunded Strategic Investment Description Level sei Accounting Salary $359 8.2 Funded Salary - Internal control oversight $ 11 Operating- Postage $500 0.1 Unfunded Operating - Education/Training $1 Subtotal $859 8.3 TOTAL $ 11 Animal Control Salary $1,137 23 Funded Level Service Energy - Electric, Natural Gas $1,182 0.5 Unfunded Operating-Veterinary Supply $370 Subtotal $2,689 3.0 TOTAL Assessing Salary $9,195 11.2 Funded Operating - Litigation Appraisals lcontracted services) $21 Operating- Decrease Consulting -$11,250 Operating - Education/Training Small Capital - Computer Software $7,450 Subtotal $5,395 11.2 TOTAL $2; Salary - Includes add .5 FTE to staff in FY13; includes funding Salary - Code Enforcement`rask Force Staffing (Adds Building Inspection 1 vacant inspector position $86,455 11,6 Funded Administrator I FTE) $4 1 . Salary -Joint HOME Rehab inspector/Code Enforcement Operating - Equip & Vehicle Maint, printing, cellular, gas, Inspector $56,583 lFills Vacant/Unfunded inspector vehicle supplies, office/computer supplies $4,825 2.0 Unfunded Position) - Funded 75% General Fund; 25% CDEIG $4, Small Capital - 1 Vehicle $24,500 Subtotal $115,780 13.6 1 $9, Cemeteries Level Fund $0 Operating - Cemetery Road Repair $ 1! Operating - Cemetery Tree Work $1 Subtotal $0 $ 1 . CFO Salary - FY13 position filled at lower rate -$1,384 3.0 Funded Level Service Operating - Town /School Audit, education, printing, postage $5,150 Subtotal $3,766 3.0 TOTAL Com mu nity & Econ Salary $889 5.6 Funded Operating-EDIC Project Development Funding $101 Operating- Postage, printing, communications/advertising, Development meals/special functions $2,222 1.0 Unfunded Operating - Marketing, promotional material $ 11 Subtotal $3,111 6.6 TOTAL $117 Salary - Reorg of 2 positions, downgrade I position from Council on Aging M4/10 to M2/5, upgrade I position to M2/4 from M4/1 -$2,878 5.5 Funded Salary -Activities Manager Increasefrom 19 hours to full-time $2 Operating - Slight Decrease Postage, Com m unication/Brochures, Supplies/Promo, Increases in other line items -$1,583 Small Capital - Computer Replacement $2,030 Subtotal -$2,431 53 TOTAL $2, DPW Administration Salary _$303 5.0 Funded Level Service Operating- Software Maintenance, Prof & Tech Consulting $3,108 2.0 Unfunded Subtotal $2,805 7.0 TOTAL FY14 Operating Budget Recommendation Incremental Increme Amou Increase from FY13 FY13 FTE Added Department Level Service FY14 Budget Revised Budget Funded /Unfunded Strategic Investment Description Level Se Salary - Director of Transportation Engineering (fillsI DPW- Engineering Salary - Decrease due to Retirement, back - filled at lower rate - $1,993 9.3 Funded unfunded FTE, no change to FTE count) $81 Operating - DecreaseProf/TechnicalConsulting - $12,000 1.0 Unfunded Small Capital - Decrease in request for FY14 - $14,000 Subtotal - $33,993 10.3 TOTAL $81 Salary - Contractual Differentials /Stipends, 1116 /1,156 DPW -Fleet Pension $9,965 8.0 Funded Level Service Energy - Electric,; Natural Gas $3,983 Operating - Copier lease, Public Works Supplies $4,060 Subtotal $17,608 >.8.0 TOTAL Salary - Overtime, Contractual Differentials/Stipends, Salary - Downtown Dedicated Maintenance Staff Ifills one DPW - Highway 1116/1156 Pension $13,207 30.5 Funded unfunded MEO position) $31 Energy - Electric, Natural Gas $623 2.0 Unfunded Operating -Software Maintenance, Storm water Mosquito, Internet, Police Details, Diesel Fuel $18,981 Small Capital - Upgrade Personal Computers Used in Field $15,000 Subtotal $47,811 32.5 TOTAL $31 Salary - Contractual Differentials /Stipends, 1116 /1,156 DPW - Sanitation Pension $9,386 18.5 Funded Operating - AdditionalHatardousWaste Day $31 Energy • Electric,', Natural Gas $4,191 1,0 Unfunded Operating • Cost Reduction Condo Trash /Recycling, Town Recycling Removal - $54,479 Subtotal - $40,902 19.5 TOTAL $31 Elections Salary -Steps $1,213 1.0 Funded Operating- Anticipate fewer Elections Held - $16,640 Operating- Potential Special Election Costs $1 Subtotal - $75,427 1.0 TOTAL $1 Em erg encyMa nag ement> Operating - Cellular Phone $244 Level Service Subtotal $244 Facilities Management Town Building Services) Salary - Position upgrades in FY13, Steps $14,220 8.5 Funded Level Service Energy -Town Owned BuildingsElectric, Natural Gas $19,848 Operating - Equipment/Building/Vehicle Maintenance Costs, Building Supplies/Materials $11540 Small Capital - Small Decrease in Request -$500 Subtotal $111,108 8.5 TOTAL Fire Dept Salary - FY14 FF Contractual,' Obligations $453,141 155.0 Funded Salary - Fire Protection Engineer Civilian adds 1 FTE $7, Energy - Electricity, Natural Gas 5 Fire Stations $3,653 Salary • Ins pector/Firefightelr Salary & Differentials add 1 FTE $71 Operating - 111F'Medical, Fuel $59,336 Small'Capital - no increase from FY13 request Subtotal 1 1 $516,1301 155.0 TOTAL 1 1 $14! PY14 Operating Budget Recommendation Incremental Increme Amou Increase from FY13 FY13 FTE Added Department Level Service FY14 Budget Revised Budget Funded/Unfunded Strategic Investment Description Level sei Board of Health Salary -steps $9,113 7.0 Funded Level fund Operating -$9,113 2.0 Unfunded Subtotal $0 9.0 TOTAL Human Resources Salary - Director pay funded $11fi, steps $19,537 5,0 Funded Level Service Operating $3,900 Subtotal $23,437 5.0 TOTAL Legal Level Fund $0 Level fund Subtotal $0 library Salary - Contractual Salary obligations, steps $33,186 41,2 Funded Operating - Collection HQ software program $ 1 . Energy • Electricity, Natural Gas $2,570 Salary - Added Sunday hours to match School year $ 1! Operating - Maintenance Computer Equip $5,218 Operating - RFID Tagof Collection $31 Small Capital - Personal Computers $25,080 Operating -Youth program Ito tag) $1 Subtotal $66,054 41.2 TOTAL $7! Salary - Contractual Differentials/Stipends, 1116/1156 Full-Time Loring Arena Pension $1,292 3.5 Funded Level Service Seasonal/P art-time Energy - Electricity, Natural Gas $2,443 1.8 Funded Seasonal/P art-time Operating - Rental Equipment $2,739 1.0 Unfunded Small Capital - Decrease in request -$38,673 Subtotal -$32,199 6.3 TOTAL Salary -Overtime, Contractual Differentials/Stipends, Full-Time Park & Recreation 1116/1156 Pension $28,782 217 Funded Salary • Deputy director Inew) M9 $8 Seasonal/P art-time Energy - Electricity, Natural Gas -$3,815 14,0 Funded Salary - Downgrade Operations Mgr M8->7 -$11 Seasonal/P Operating - Maint Recreation Surfacing, Equip Rental, art-time Supplies/Materials $30,349 1,0 Unfunded Operating - Engineering consulting $31 Small Capital - Aeration Deivce, Mower, Landscape Trailer, Toro Workman $50,129 Salary -Adman Assist I -> 11 & full time $1I Subtotal $105,445 38.7 TOTAL 1 $ III Planning Board Salary -Steps $398 3.0 Funded Level Service Operating - Office Supplies, Dues & Subscriptions $1,125 Small Capital - Laptop Computers $3,550 Subtotal $5,073 3.0 TOTAL IPolice I Salary - FY13 Revised Budget Included Retro COLA -$67,3641 154.5lFunded ISalary -Add 7 police officers $54,628 per officerfor 10 month l $38 PY14 Operating Budget Recommendation Incremental Increme Amou Increase from FY13 FY13 FTE Added Department Level Service FY14 Budget Revised Budget Funded/Unfunded Strategic Investment Description Level sei Salary -Transfer Adm in Asst to Purchasing from Increased Purchasing Adm in Asst from 13 hours to 19 hours Purchasing Selectmen/Town Manager inc from .3 to .5 $12,522 1.0 Unfunded per week $! Operating - Copier Lease & Supplies $975 Procurement Adm inistrator Ifills Vacant position) $6: Subtotal $13,497 1.0 TOTAL $6! Streetlights Energy • Electricity Town Streetlights $0 Level Service Operating - Streetlight Maintenance, Pole Repairs $4,108 Subtotal $4,108 Technology Services Salary -$3,835 8.0 Funded Salary - Hire a Webmaster IM8) $7 Operating- Equipment Maintenance, Software Maintenance $33,035 Salary - Reoganization of Department -$6 Small Capital - Laptop Computers, Network Equipment $4,934 Salary - Network Technician M6 $5 Salary - Part time Admin Assist 3 115 hours per week) $ 1! Subtotal $34,134 8.0 TOTAL $81 Town Clerk Salary -slight decrease from FY13 revised -$976 » 4.0 Funded Salary - Reclass Admin Assist -> 3 $1 Operating - postage, supplies, educationitraining $3,030 Subtotal $2,054 4.0 TOTAL $1 Salary -Transfer Admin Asst to Purchasing from Selectmen/Town Manager; moved funding of Social Services Town Manager/Selectmen Coor. Position to Bldg Inspection -$77,561 7.3 Funded Level Service Operating - Reducation in Consulting from FY13 funded for specific project -$14,790 1.0 Unfunded Subtotal -$92,351 8.3 TOTAL Treasurer/Collector Salary -Steps $2,334 Funded Operating • Education, Training, Seminars, Travel exp Operating- Postage $120 18,0 1.0 Unfunded Small Capital -Currency fraud detection equipment Subtotal $2,454 9 .0 9.0 TOTAL Veterans Services Salary -Annualize part-time staff added at Oct 2012 STM $1,810 1.5 Funded Level Service Operating - Increased Veterans Benefit Need $9,704 Subtotal $11,514 1.5 TOTAL Weight & Measures Salary -Steps $2,390 1,6 Funded Small Capital - 2 Fuel Provers Operating - Fuel, Printing Service $1,370 Small Capital - Replace toolbox Small Capital - Replace US/Metric Hit Subtotal $3,760 » 1.6 TOTAL Zoning Salary -FY13 Revised Salary included FY12 Retro -$2,857 1.4 Funded Level Service Operating - Postage, Com munications/Advertising $1,501 -$1,356 1.4 OPEB Trust Fund Add money beyond free cash allocation $50 Subtotal $50 Snow & Ice Salary -Overtime $6,017 Operating -Hired Equipment, Salt $26,700 Small Capital - Level Requestfrom FY13 Snow & Ice Deficit Carryoverfrom FY13 $401 Uhtntil 07 717 W1 FY15 r i ne Budeet Recommendation Incremental increase /Decrease from Department Level Service FY15 Budget Requests FY14 voted Budget Accounting Salary $14,034 Operating Subtotal $14,034 Animal Control Salary , $1,728' Energy - Electric, Natural Gas $345' Operating bldg maint, vehicle maint, add cell phone, deer. vet service, gasoline $1,550' Subtotal $3,623 Salary, Board of Assessors Stipends to include a Assessing 3rd member $9,633 Operating- Consulting Revaluation, Postage, Advertising $1,895 Small Capital - Computer Software Upgrade (CAN/IA) Data Conversion and Callibration $60,000 Subtotal $71,528 Building Inspection Salary - Overtime ;,$18,207 Operating- Increase for vehicle maintenance, telephone, cellphone, postage, supplies,' decrease for mileage reimbursements -$998 Small Capital Request for FY14 was for one vehicle, no capital request for FY15 - $24,500 Subtotal - $7,291' Cemeteries Operating- FY14 budet included $17,650 for cemetery road repair and tree work. FY15 requests anticipates bidding of new landscape contract and $1,000 for gravestone repairs - $15,486 Subtotal - $15,486 CFO Salary ' $16,055 Operating- Town /School Audit, education, printing, postage $5,150' Subtotal $21,205 Conymnity & Econ Salary $16,342 Development trategic Inve FYI-'; OnPratin-a Buck -aPt RPCnmr P_nd;;tinn trategic Inve Incremental increase /Decrease from Department Levu Service FY15 Budget Requests FY14 Vated Bucget DIRWConservation Salary ', $7,999 Subtotal $7,999 DPV1F Engineering Salary $29,628 Operating- Software Maintenance $150 Small Capital - Decrease in request from FY14 - $16,000 Subtotal $13,778 >DPV1FFleet Salary '.- Contractual Differentials /Stipends, $35,941' 1116/1156 Pension Energy - Electric, Natural Gas $1,353' Operating- Buildings &Grounds Maint, Fuel, Education $3,225' Subtotal $40,519 DIRWHighway Salary - Overtime, Contractual Differentials /Stipends, 1116/1156 Pension $144,381 Energy- Electric, Natural Gas $636 Operating- Police Details, fuel, public vvorks supplies, education /training/seminars $28,586 Small Capital - Decrease in request from FY14 - $15,000 Subtotal $158,603 DIRW- Sanitation Salary ,'- Overtime, Contractual Differentials /Stipends, 1116/1156 Pension $79,279 Energy- Electric, Natural Gas $1,155' Operating- Equip maint, cellphone, internet service, diesel, education /training $14,155 Small Capital - decrease in request from FY14 - $4,000' Subtotal $90,589 Elections Salary $2,794 Operating - Funding for 4 elections State Primary Sept 9, 2014, State Election Nov 4, 2014, Tovm Preliminary (potential) March 10, 2015, Town Election April 7, 2015. Voting machine, postage, police details, poll set ups, poll workers, custodians. $67,590 Subtotal $70,384 trategic Inve rategi c I nve rategi c I nve FYI-'; Onpmtin-a Buck -aPt RPComrr- nd;;tion trategic Inve Without Framingham Public School $2,638,784 Framingham Public Schools $4,481,384 Total $7,120,168 Incremental increase /Decrease from Department Level Service FY15 Budget Requests FY14 Voted Budget Operating- Equipment Maintenance, Postage $15,875' Small Capital'- decrease in request from FY14 -$275' Subtotal $31,560 Veterans Services Salary - $1,163 Operating- Increased Veterans Benefit Need $45,000 Subtotal $46,163 UUeight & Measures Salary ', $1,330' Operating- Level funded $0 Small Capital >- decrease in request from FY14 - $3,900' Subtotal - $2,570 Zoning Salary - Overtime $4,480 Operating- Postage, Communications /Advertising $900 $5,380 OPEB Trust Fund $504,435' Subtotal $504,435 Snow& Ice Salary - Overtime $50,000 Operating - Salt $50,000 Small Capital Subtotal $100,000 Schools Keefe Technical Assessment 3.5% Inc $289,715 Roof $250,000' Subtotal $539,715' Schools Framingham Public Schools $4,481,384 Subtotal $4,481,384 trategic Inve Without Framingham Public School $2,638,784 Framingham Public Schools $4,481,384 Total $7,120,168 FY15 OnPratin-a Ruch -apt RPCnmr P_nd;;tinn Strategic Inve Incrernental Increase to FY15 Level Service Service Improvement Priority Requests Request Priority #1 Salary - Upgrade 1 Position in Accounting and 1 Position in Payroll for additional supervisory and internal control oversight $5,473 Priority #2 Small Capital - 2 laptops for emergency $4,500 $9,973 $0 $0 Priority #1 Small Capital -Laser Levels for ADA Compliance $2,500' Prioirty #2 Small Capital - Large Scale Plotter $9,300 $11,800' Priority #1 Operating - General repairs to improve the appearance of the cemetery including tombstone repair, water line repair, tree work, flowers, mulch entrances and repair gates and hardware. $5,000 $5,000 Priority #1 Small Capital - Capital and Operating', Budget Management and Reporting Software Progran $30,000 $30,000 Priority #1 Operating - Historical and Historic District Commission Initiatives. Historical Commission includes survey of properties for registration with the state, secure national historic place listing for Strategic Inve FY15 OnPratin-a Ruch -apt RPCnmr P_nd;;tinn Strategic Inve Incrernental Increase to FY15 Level Service Service Improvement Priority Requests Request $36,342' Priority #1 Salary - Establish seasonal conservation trails crewto better manage the many conservation properties. The crew would be responsible for clearing of brush along existing conservation trails, brushing in of unwanted trails, construction of newtrails, assisting in the removal of hazard trees, removal of brush and debris dumped on conservation parcels, clean -up of household waste discarded on conservation parcels. $36, $0 $0 Priority #2 Salary - New Position Assistant Director for Highway /Sanitation (split budget Hwy /San) $38,963 Priority #1 Small Capital - 3 equipment trailers $57k, 1 plow $10k, 2 dump bodies $24.5k $91,500 $130,463 Priority #2 Salary - New Position Assistant Director for Highway /Sanitation (split budget Hwy /San) $38,963 $38,963 $0 Strategic Inve FY15 OnPratin-a Ruch -apt RPCnmr P_nd;;tinn Strategic Inve Incrernental Increase to FY15 Level Service Service Improvement Priority Requests Request Priority #1 Salary - Reclass Admin Asst Position to Office Manager $2,700 Priority #1 Salary - Reclass Chief Sanitarian Position to Chief Environmental Health Officer M7/5 $0 Priority #1 Salary- Add Position for Pre - Occupancy Housing Permiting Program $50,000 Priority #1 Salary - Social Worker /Human Services Coordinator Position $60,165 Priority #1 Salary - Part -time Environment Health Site & Facility Assessment Officer $32,574 Priority #2 Small Capital - Vehicle $22,000 $167,439 Priority #1 Salary - Add a full time position Benefits Assistant $35,000' Priority #1 Salary - Reoganization of Department Staff $6,300' Priority #1 Operating -Contract Occupational Health Nurse $25,000' Priority #2 Operating - Diversity Initiative, Wellness Initiative, Employee Appreciations /Recognition Program, Workers Corm Safety Committee, Work Place Safety Committee $62,600 $128,900 Priority #1 Litigation Contingency $150,000 $150,000 Priority #1 Salary - Assistant Director of Shared Services: The Framingham Public Library proposes a major reorganization of the Library and the new management team in order to achieve the strategis initiatives in our new Long Range Plan and to maximize the Library's role in the exiciting newvision Dovmtown Revitalization. This position, in conjunction with the Director and Asst! Director, will expand the Library's capacity as one of the most valuable community resources in Framingham. $71,378' Priority #2 Salary - Expand Assistant Supervisor of Branch Services position from 26 hours to 37.5 hours per week. Presently, this is a benefitted 26; hour per week position. The balance of hours from 26 ; to 37.5 is covered by a substiture which will no longer be needed and the savings will help offset the costs of this proposal. The expanded position will also address the needs of our young adult population with improved collection development, homework assistance, and programs. $16,441' Priority #2 Salary - Expand Summer Hours. Demand for library services in the summer for working families has increased and the Strategic Inve FY15 OnPrmtin-a Ruch -apt RPCnmr P- nd;;tinn Strategic Inve Incremental Increase to FY15 Level Service Service Improvement Priority Requests Request Priority #1 Salary - 5 additional Seasonal Laborers (2.5' FTE's),' for both the Bowditch and Cushing locations. The site based seasonal staff would be specially trained and focused on these areas. They would be scheduled to provide 7 day a week coverage during day time hours, busy seasons, or extended hours where there is lighted facilities. See Word narrative for a more detailed explanation'. The Calculation is as follows: W2/3 = $16.29 x 40 hours x 26.1 weeks = x 5 employees = $85,034 $85,034 Priority #2 Restoration of 2 Summer Camp Directors = $9,600 By adding the two Summer Camp Directors back into the operational budget, that were reduced back in'FY11 at an approximate total of $9,600, vve can reduce the registration fee by almost $35 per participant, helping us maintain our goal of keeping our public recreational programs accessible to most of our population. The calculation is as follows: 2 Summer Camp Directors at 40 hours per week X 8 weeks X $15 per hour $9,600 $94,634' Priority #1 Salary - Add 18 hour week part -time admin asst. $16,313 Priority #2 Salary - Reclass of M3 Admin Asst to W Office Manager $4,092 $20,405 Priority # 1 Salary - Add 7 police officers fund for 9 mos $425,463 Priority #2 Operating - COPLI NK Enhanced Cri me Analysis Technology $60,000 $485,463' Strategic Inve FY15 OnPrmtin-a Ruch -apt RPCnmr P- nd;;tinn Service Improvement Priority Requests Incrernental Increase to FY15 Level Service Request Priority #1 Small Capital - 2 Laptops for emergency $4,500 $4,500' $0 $0' $0 $0 $0 $0' $0 Priority #1 Requests $1,314,016 Priority #2 Requests $506,521 Total Priority Requests $1,820,537 Strategic Inve 114569 115182 613 13279 16401 6143 7508 30052 71378 101430 78239 9600 FY15 Operating Budget Requests Recommendations Incremental Incremental Increase/ Increase to Decrease from FYI SLevel FY15' FY14Voted FY14Voted Service Incrin' Department Budget I Level Service FY15 Budget Requests' Budget OA Inc ' I Service Improvement Priority RegUestS Request % Incl FTEs Service Improvement Re( Accounting Priority #1 Salary - UpgradeIPosltlonlnAccountingand Priority #1 Salary - UpgradeIPosToi 1 Position In Payrollforaddltlonal supervlsoryand 1 Position In Payrollforaddltlonal suk Salary $14,034 Internal control oversight $5,473 Internal control oversight Operating Priority #2 Small Capital-2 laptops for emergency $4,500 Priority #2 SmallCapltal -1 laptops for Subtotal $504,216 $14,034 3 % $9,973 2 % Animal Control Salary $1,728 Energy- Electric, Natural Gas $345 Operating bldg maint, vehicle maint,add cell phone, deer. vet service, gasoline $1550 5ubtota1 $167,638,', $3,623 2%' Salary, Board of Assessors Stipends to Include a 3rd Assessing member $9,633 Operating- Consulting Revaluation, Postage, Advertising $1,895 Small Capital - Computer Software Upgrade ICAMAI Data Conversion and Calibration $60,000 Subtotal $605,843 $71,528 12 % Building Inspection Salary Overtime $18,207 Operating - Increase for vehicle maintenance, telephone,cellphone, postage, supplies, decrease for mileage reimbursements > $998 Small Capital Requestfor 'FY14 was for one vehicle, no Priority #1 Small Capita Laser Levels for ADA Priority #1 Small Capital,'- LaserLevel capital request for FY15 ? $24,500 Compliance's $2,500 ? Compliance? Priority #2 Small Capital' Large Scale 'Plotter $9,300 ? Priority #2 SmallCapital - LargeScale 5ubtota1 $939,526 - $7,291 •1% $11,800 >.1 % Cemeteries Priority #1 Operating - General repairs to Improve the Priority #1 Operating - General repair Operating- FY14budet included $17,650 for cemetery appearance of the cemeterylncluding tom bstonerepair, appearance of the cemeterylncludln€ road repair and tree work. FY15 requests anticipates water Ilne repair, tree work, flowers, m inch entrances water Ilne repair, tree work, flowers, bidding of new landscape contract and $1,000 for and repair gates and hardware. and repair gates and hardware. gravestone repairs - $15,486 $5,000 Subtotal $40,298 •$15,486 •38 % $5,000 20 % Priority #1 Small Capital Capital and,!Operating Budget CFO Salary $16,055 Managementand Reporting Software Program. $30,000 Operating Town( School Audit, education, printing, postage $5,150 Subtotal $327,176' $21,205 6 ° %' $30,000 9 % Community &Eton Salary $16,342 Priority #1 Operating - Hlstorlcal and Historic District Priority #1 Operating - Historical and Development Commission Initiatives. Historical Commission Includes Commission Initiatives. Historical Con survey of properties for registration with the state, survey of properties for registration m secure national historic place listing for Clayes House, secure national historic place listing fi conferences/workshops/training. Historic District conferences/workshops/training. HI! Commission work'mcludes brass markerslgnsfor Commission work'mcludes brass marl Jonathan Maynard District, create two new historic Jonathan Maynard District, create twi districts, develop/print/mad new Historic District districts, develop/print/mad new Hist brochure. $40,000 brochure. rnnPrAtinP - rnntlnuad fund'mp fnr FDIC Inn addlt'mnal FY15 Operating Budget Requests Recommendations Incremental Incremental Increase/ Increase to Decrease from FYI SLevel FY15' FY14Voted FY14Voted Service Incrin' Department Budget I Level Service FY15 Budget Requests' Budget OA Inc ' I Service Improvement Priority RegUests Request % Incl FTEs Service Improvement Re( Council on Aging! Salary $11,317 Priority #1 Salary -Add a' Conti nuing €onnections Priority #1 Sal ary -Add a! ContinulngC Coordinator Position which will support services to Coordinator >Position which will suppc patients and families with Alzheimer's M5/315 hours patients and families with Alzheimer'! per week $20,710 04;, per week Operating - $light decrease n general operating supplies -$336 Small Capital Replace CPU'sfor data collection ? system $2,260 $230 Subtotal $371,917 ! $11,211 3 ° %! $20,710 ! 5% 14 DPW Administration Salary $7,741 Operating - Software Maintenance, Mem berships /Education /Training $1,020 Subtotal $482,483 $8,761 2 °% DPW-Conservation Salary $7,999 $36,342 Priorty #1 Salary - Establish seasonal; Priority 41Salary Establish seasonal conservat "contrails crew to bettermanage the many con! crew to bettermanage the many conservation ! properties The crew would be respor properties The crew would be responsible for clearing of brush along existing conservation tral brush along existing conservation trails, brushing In of unwanted trails, construction of new unwantedtrails, construction of new trails, assisting in the removal of hazardtrees, removal' the removalof hazard trees, removal of brush and debris dumped on conservation' parcels, clez dumped on conservation parcels, clean -up of household waste discarded on conservation part waste discarded on conservation parcels hired as summer jobs program. Subtotal $133,007 $7,999 6 °% $36,342 !26 % DPW - Engineering Salary $29,628 Operating - Software Maintenance $150 Small Capital - Decrease In request from FY14 - $16,000 Subtotal $880,358 $13,7781 2 0 DPW -Fleet Salary - Contractual Differentials /Stipends, 1116 /1156 $35,941 Pension Energy- Electric, Natural Gas $1,353 Operating - Buildings & Grounds Maint, Fuel, Education $3,225 Subtotal >.$1,040,618, $40,519 4 °% DPW - Highway Salary - Overtime, Contractual Differentials /Stipends, Priority #2 Salary - New Position Assistant Director for Priority #2 Salary - New Position Assis 1116/1156 Pension $144,381 Highway /Sanitationjsplit budget Hwy /Sanj $38,963 0.5 Highway /Sanitationjspllt budget Hwl Energy- Electric, Natural Gas $636 Operating - Police Details, fuel, public works supplies, education /training /seminars $28,586 Priority #1 Small Capital- 3 equlpmenttraders $51k,1 Priority #1 Small Capital- 3 equlpmen Small Capital- Decrease in request fromFY14 - $15,000 plow $10k,2 dump bodies $24.5k $91,500 plow $10k,2 dump bodies $24.5k Subtotal $3,287,846 $158,603 5 % $130,463 4 % 0.5 DPW-Sanitation Salary Overtime, ContractualDiferentials /Stipends, Priority #2Salary New Position Assistant Directorfor Priorny #2Salary New Position Assis 1116/1156 Pension $79,279 Highway /Sanitation jsplit budget Hwy /Sanj $38,963 03 Highway /Sanitation jsplit',budget Hwy Energy - Electric, Natural Gas $1,155 Ooeratine Equip maint cellohone internet service, FY15 Operating Budget Requests Recommendations Incremental Incremental Increase/ Increase to Decrease from FYI SLevel FY15' FY14Voted FY14Voted Service Incrin' Department Budget I Level Service FY15 Budget Requests' Budget OAInc' Service Improvement Priority RegUestS Request 1% Inc FTEs I Service Improvement Re( Emergency Operating Emergency Management Equipment, Management reverse 911 $10,500 Subtotal $93,600, $10,500 ii °% Facilities Management Priority #1 Salary - Reoganization of Department Staff, 2 Priority #1 Salary - Reorganization of I Town Building positions assume greater responsibility and management positions assume greater responslbllli Services) Salary - Move Capital Project Manager position from requirements in orderto meet the departments goals for requirements in orderto meet the de Town Manager budgetto Facilities budget $78,568 the town owned building plan $26,334 the town owned building plan Energy - Town Owned Buildings Electric, Natural Gas Priority #1 Salary - Increase/Reclass PT Custodian Priority #1 Salary- Increase/Reclass P' ( Decrease: Maynard Bldg sale to DanforthMuseuml - $28,814 position to FTAdmin Asst position M2 $16,930 0.5 position to FTAdmin Asst position M: Operating - Equipment/Budding/Vehicle Maintenance Costs, Building Supplies/Materials - relfects more Priority #2 Salary -Add Maintenance/Technical Plumbing Priority #2 Salary -Add Maintenance accurate expenses fortown owned buildings $96,430 Staff $64,898 1.0 Staff Priority #2 Salary -Add Maintenance/Technical HVAC Small Capital- Decrease in request fromFY14 - $12,500 Staff6mosfunding $32,449 1.0 Reduce Operating offsetfor ESCO anc Priority #2 Small Capital - Vehlcle for Capital Project Manager $23,000 Subtotal $1,718,929 $133,624 8 % $163,611 9 % 2.5 Fire Dept Priority #1 Salary M4 Full-time Admin Asst Priority#1 Salary M4 Full-time Adm' Logistics/Permitting/Construction and Data Logistics/Permitting/Construction an Salary - Decreaseduetoretirements ,staffturnover - $268,293 ;.Management $47,800 I'D Management. Energy- Electricity, Natural Gas 5 Fire Stations $3,736 Operating equipment, radio,vehicle'maintenance, consulting,cellphone, buddingvehicle'supphes, gasoline,cieseI $23,997 Small Capital no "mcrease from PY14request Subtotal $13,SD2,494' $240,560 •2 ° %' $47,800 0.6 1.0 Priority #1 Salary - Reclass Admin Asst Position to Office Priority #1 Salary - Reclass Admin Assi Board of Health Salary $154,097 Manager $2,700 Manager Priority #1 Salary - Reclass Chief Sanitarian Position to Priority #1 Salary - Reclass Chief Sanit Chief Environmental Health Officer M7/5 Chief Environmental Health Officer M Priority #1 Salary -Add Position for Pre - Occupancy Priority #1 Salary -Add Position for Pr Housing Permlting Program which will later be funded Housing Permlting Program which wll Operating $4,066 through a revolving fund $50,000 1.0 through a revolving fund Priority #1 Salary -Add position Chief of Community Health M7/5 $65,148 1.0 Priority #1 Salary -Add Social Worker/Human Services Priority #1 Salary -Add Social Worker, Coordinator Position $60,165 1.0 Coordinator Position Priority #1 Salary - Part -time Environment Health Site & Priority #1 Salary - Part -tlm e Envlronn Faclllty Assessment Officer $32,574 0.4 Faclllty Assessment Officer Priority #2 Small Capital - Vehlcle $22,000 Less contract funds for Env health Subtotal $779,009 $158,163 20 % $232,587 25 % 3.4 Priority #1 Salary Add a'full time position Benefits Priority #1 Salary Add a full time pos Human Resources Salary $15,166 Assistant $35,000 10 Assistant Priority #1 Salary Reoganization of Department Staff $6,300 Priority#1 Salary Reoganization of D Priority #1 Operating - Contract Occupational Health Priority #1 Operating - Contract Occu'I Nurse $25,0001 Nurse FY15 Operating Budget Requests Recommendations Incremental Incremental Increase/ Increase to Decrease from FYI SLevel FY15 ' FY14Voted FY14Voted Service Incrin' Department Budget Level Service FY15 Budget Requests' Budget OA Inc ' I Service Improvement Priority RegUests Request % Incl FTEs Service Improvement Re( Library Salary Anticipated for Library contract FY14 & FYI $150,702 Priority #1 Salary - Assistant Director of Shared Services: The Framingham Public Library proposes a major' reorganization ofthe Library and the new management team in order to achievethe strategic initiatives in our new Long Range Plan and to maximize the Library's role inthe exlclting new vision Downtown Revitalization. This position, in conjunction with the Directorand Asst. Director, w i l l expand the Library's capacity as o n e 'of the most valuable community resources in Framingham $71,378 1.0 Energy - Electricity, Natural Gas $3,390 Priority #2Salary Expand Assistant Supervisor of Branch Priority #2Salary Expand Assistant S Services position from 26 hours to 37.5 hours per week. Services positionfrom 26 hoursto 37. Presently,this is a benefitted 26 hour per week position Presently,thls is a benefitted 26 hour The balance of hours from 26 to 37.5 is covered by a The balance of hours from 26 to 37.5` substiture which will no longer be needed and the substiture which will no longer be nei savmgswill,help offsetthe costs ofthls proposal The savings will help offsetthe costs oftn expanded position will alsoaddressthe needs of our expanded position will also addresstl young adult population with improved collection young adult population with improve development, homework assistance,andprogram's $16,401 0.4 development, homework assistance, ;, Operating - 6ecreasefromFY14requestwhsch had ' $39,459 included a book tagging program thatis com plete Priority #2 Salary - Expand Summerldours Demand for Pnonty #2 Salary - Expand Summer Hi hbraryservices inthe summerforworking families has library services in the summerfor woi increased and the expanded hours would help stop the increased and the expanded hoursw summer slide in readmglskills OurSummer Reading summerslide in reading skills OurSu' Program is one ofthe busiest inthe Commonwealth and Program is one ofthe busiest inthe C expanded hours would allow for more accessto expanded hours would allow for mon materialsforbusypatrons and families. $13,651 materialsfor busy patronsandfamilii - $17,593 SmallCapital- Decrease from FY14 request which had included a book tagging program that'iscom plete ? Subtotal $2,801,499' $97,040 3 %' $101,430 ;, 3% 1.4 Salary - Contractual Dlfferentials/Stipends ,11161156 Loring Arena Pension $6,794 Energy- Electricity, Natural Gas $2,063 Operating - Equipment Maintenance, Supplies/Materials $4,509 Small Capital - Lobby Kiosk, Heater Coln -Op Boxes, Powerplate Tem pered Glass Replacement $14,717 Subtotal $472,291 $28,083 6 °% Park & Recreation Salary Overtime, Contractual Differentials/Stipends, $69,422 11161156 Pension Priority #1 Salary 5 additional Seasonal Laborers l2.5 FTE's), for both the Bowditch and Cushing locations The site based seasonalstaff would be specially trained and focused onthese areas They would be scheduled to provide 7 day a week coverage d uring daytime hours, FY15 Operating Budget Requests Recommendations Incremental Incremental Increase/ Increase to Decrease from FYI SLevel FY15' FY14 Voted FY14 Voted Service Incrin' Department Budget I Level Service FY15 Budget Requests' Budget OA Inc ' I Service Improvement Priority RegUests Request % Incl FTEs Service Improvement Re( Park & Recreation Energy Electricity, Natural Gas $3, 488 Priority #2 Restoration of 2 Summer Cam p Directors = Priority #2 Restoration of!2 Summer C (cont.) $9,600 By adding the two Sum mer Camp Directors back $9,600 By adding the two Sum mer Ca into the operational budget that were reduced back in into the operational budget that werE FY11 at an approximate total of$9,600,we can reduce FY11 at an approximate total of $9,61 the registration fee by almost $35 per participant,' the registration fee by almost $35 per helping us maintain our goal of keeping our public helping us maintain our goal of keepii recreational programs accessible to most of our ' recreational programs accessible to d population. The calculation is as follows: 2Summer population The calculation is as folio Camp Directors at 40 hours per week X 8 weeks X$15 per Camp Directors at 40 hours per week hour $9,600 hour Operating - Maint Recreation Surfacing, Equip Rental, Supplies /Materials , Prof & Tech Engineering $37,202 Small Capital- Decreased` from FY14 budget. Request includes Ground master Mower, Flat Deck Trailer, Post Hole Dig Attachment, Infield Groomer,' Sander, Compressor,, Tilling Machine, Spreader, Mower, Sod Cutter, Misc. Small Equipment - $12,068 Subtotal >$2,635,035 $91,068 3 °% $94,634 >.3 % 23 Salary- Change In departmental staffing has resulted Planning Board In a decrease In salary Ilnesfrom FY14 - $3,624 Priority #1 Salary -Add 18 hour week part -time admin ass $16,313 0.4 Operating - Prof & Tech consulting due to Increase In Priority #2 Salary - Reclass of M3 Admin Asst to M4 Office permit activity, streamlining of Chapter 43D $6,100 Manager $4,092 Small Capital - Decrease In request from FY14 - $3,550 Subtotal $210,624 •$1,074 •1 °% $20,405 10 °% 0.40 Police Salary- Contractual Increases $374,878 Priority# 1 Salary Add 7 police officers fund for 9mos $425,463 7.0 Priority# 1 Salary Add 7'police office Priority #2 Operating COPLINK Enhanced Crime Analysis Priority #2 Operating COPLINK Enhai Energy Electricity, Natural Gas $0 Technology' $60,000 Technology >� Operating - Decrease from FY14 request $5,528 SmallCapital- 6 Cruisers, ,Equipment > $79,560 less one cruiserfrom level service buc Subtotal $12,420,SO6 1 $448,8SD 4 ° %' $485,463 4% 7,0 Purchasing Salary $2,464 Operating - Advertising, Printing, Education/Training, Priority #1 Operating- Procurement Bidding and Priority #1 Operating - ProcurementE Dues & Subscriptions $5,950 Document Management System $15,000 Document Management System Subtotal $166,109 $8,414 5 °% $15,000 9 °% Streetlights Energy ElectricityTown Streetlights $,50,000 Level Service Operating - StreetlightMaintenance ,PoleRepairs $0 Subtotal $468,40S' $SO,OOD 11° %' Technology Services Salary $20,536 Operating - Equipment Repairs/M aintenance, Professional Development $24,302 Priority #1 Operating - Secondary Internet Connection $12,000 Priority #1 Operating - Secondary Inter Priority #2 Salary - Information security and Compliancy Small Capital- decrease in requestfrom FY14 - $1,019 Officer M8 $71,104 1.0 Subtotal $1,436,669 $43,759 3 % $83,104 6 % 1.0 Town Clerk Salary $11,352 FY15 Operating Budget Requests Recommendations HE Requests WHO Framingham Public Sc $63,049,861 Framingham Public Schools $102,115,417 Total $165,165,278 Without Framingham Public School $2,638,784 4.2 °% Framingham Public Schools $4,481,384 4.4 °% Total $7,120,168 4.3 °% Priority #1 Requests $1,379,164 2.1 °% Priority #2 Requests $506,521 0.8 °% Total Priority Requests $1,885,685 2.9 °% 21.6 FTEs Recommended Recommended Priority #1 Recommended Priority #2 less Level Service offsets Total Recommended Municipal Depts Only $52,539,017 Municipal Departments Only $1,494,634 2.8% $32,717 2.2% Incremental Incremental Increase/ Increase to Decrease from FYI SLevel FV15' FY14Voted FY14Voted Service Incrin' Department Budget I Level Service FY15 Budget Requests' Budget OA Inc Service Improvement Priority RegUests Request % Incl FTEs Service Improvement Re( Veterans Services Salary- $1,163 Operating - Increased Veterans Benefit Need $45,000 Subtotal $420,481 $46,163 11 °% Weight & Measures Salary $1,330 Operating levelfunded? $0 Small Capital decrease "ihrequestfromFY14 $3,900 Subtotal $115,935 •.$2,570 •2 °% Zoning Salary - Overtime $4,480 Operating - Postage ,Communications/Advertising $900 $85,667 $5,380 6 °% OPEB'Trust fund $504,435 Subtotal $700,565 ! $504,435 Snow & Ice Salary - overtime $50,000 Operating - Salt $50,000 Small Capital Subtotal $1,532,717 $100,000 7 % Schools- Keefe Technical Assessment3.5% Inc ! Roof $289,715 $250,000 Keefe Assessment Subtotal $8,277,S62 ! $S39,71S 7%u' Framingham Public > School District Rebuilding Jas part Schools Framingham Public Schools $4,481,384 investment of $2.3 million Subtotal $102,115,417 $4,481,384 4.4 % HE Requests WHO Framingham Public Sc $63,049,861 Framingham Public Schools $102,115,417 Total $165,165,278 Without Framingham Public School $2,638,784 4.2 °% Framingham Public Schools $4,481,384 4.4 °% Total $7,120,168 4.3 °% Priority #1 Requests $1,379,164 2.1 °% Priority #2 Requests $506,521 0.8 °% Total Priority Requests $1,885,685 2.9 °% 21.6 FTEs Recommended Recommended Priority #1 Recommended Priority #2 less Level Service offsets Total Recommended Municipal Depts Only $52,539,017 Municipal Departments Only $1,494,634 2.8% $32,717 2.2%